Online Notary

Can You Do Online Notary in Canada?

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In the recent past, notary services in Canada have played an integral role in facilitating legal and official transactions. Traditionally, these services involved physical meetings where documents were authenticated in person. However, the global trend is toward online notary services offering numerous benefits, including convenience and time-saving. But the question remains: Can you avail of online notary services in Canada? This article delves into the current landscape of online notary services in Canada and explores the potential future of this digital shift.

Online Notary in Canada

Legislation Governing Notary Services in Canada

In Canada, notary services are governed by laws that vary at the federal and provincial/territorial levels. Federal laws typically oversee the overarching legal framework, while specific provisions and regulations are outlined at a local or territorial level. It is essential to understand this legislative backdrop to fully grasp the extent to which online notary services can be implemented and utilized in various regions of Canada.

Status of Online Notary in Canada

At present, the availability and acceptance of online notary services in Canada is a subject undergoing evolution. Different provinces have their stances, with some willing to embrace digital transformations in legal processes and others remaining cautious. The readiness to implement online notary services widely across Canada varies significantly, with nuances in application and acceptance across regions. To obtain a comprehensive view, it is advised to investigate the specific regulations of the province.

The Process of Online Notarization

Technology Requirements

The online notarization process might seem complex for the uninitiated, but it is structured to ensure security and authenticity. Firstly, secure platforms are developed to facilitate these services, incorporating features that allow for encrypted communications and fast document handling. These platforms often employ digital signatures, a type of e-signature with added layers of security, to validate documents. Moreover, video conferencing tools are integrated to facilitate virtual meetings between the notary and the individual, maintaining a semblance of the personal interaction that traditional notary services offer.

Steps Involved in Online Notarization

The actual process of online notarization is straightforward and generally involves the following steps:

  1. Identification Verification: Before proceeding, individuals must verify their identity through secure methods provided by the platform.
  2. Document Uploading: Once confirmed, individuals can upload the documents that need notarized.
  3. Virtual Meeting with the Notary: A virtual meeting is then scheduled with the notary where the necessary discussions and verification processes are conducted.
  4. E-signature and Seal: Following successful verification and discussions, documents are signed electronically, and a digital seal is applied, culminating in a fully notarized document available online.

Advantages and Disadvantages


The shift towards online notary services promises several advantages:

  1. The convenience factor is undeniable. Individuals can now have their documents notarized without leaving the comfort of their homes, which is especially beneficial in the current pandemic scenario.
  2. These services are highly accessible, allowing individuals in remote areas to avail of notary services without geographical constraints.
  3. Online notarization can be a time-saving alternative to traditional methods, eliminating the need for physical appointments and travel.


Despite the evident benefits, online notary services come with their own set of drawbacks. Security concerns are paramount, with fears surrounding data breaches and fraudulent activities. There is also a limitation in the types of documents that can be notarized online, which might restrict the usability of these services for certain transactions. Additionally, potential technical issues, including connectivity problems and software glitches, can sometimes make the process less smooth than anticipated.

Case Studies or Expert Opinions

Interviews with Legal Experts

To gauge the ground reality and prospects of online notary services in Canada, insights from legal experts can be invaluable. These experts generally express varied opinions on the efficacy and legality of online notary services, with some advocating for a faster digital shift and others urging caution and due diligence. The consensus leans towards a gradual adaptation, considering the necessary legal frameworks and safeguards.

User Experiences

Testimonials from users who have ventured into online notary services in Canada reveal a mixed bag of experiences. While many appreciate the convenience and time-saving aspects, others highlight issues about technical glitches and limited service scope. Nonetheless, users generally agree that online notary services can become a viable alternative to traditional methods with a few tweaks.


In conclusion, Canada’s online notary services landscape is still evolving. The current status shows promise but also indicates the need for further development and standardization. As we navigate this digital shift, we must remain informed and adapt to the changing dynamics. While online notary services in Canada might not be universally available, the future is steering in that direction, promising a blend of convenience and innovation in the legal domain. Thus, while exploring online notary options, individuals should stay abreast of the latest developments and be prepared to embrace the forthcoming changes in the notary service sector in Canada.


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